Old Production Takes From an Old Guy

Volunteer Job Descriptions

The other night on Church Tech Weekly, we were talking about assimilating new volunteers into the tech team. One of the ways we start that process is with job descriptions. As we talked about those, it prompted some people to inquire about getting copies of our files. So here you go. 

I’ve created a position description for each volunteer tech position I have right now. The reason for this is twofold. First, it helps the prospective volunteer understand the commitment we are asking him or her to make. Second, it shows that we’re serious enough about what we do in the tech department to create job descriptions. I’ve found that people generally rise to the level of expectation. I like to start high, and I think this is one way to do it.

Feel free to use these as guides, but I encourage you to take some time and really think through what your volunteer positions entail. What do they do every week (more importantly, what to you expect them to do), and what are the time commitments. 

I use these pages when I meet with a prospective volunteer for the first time. It gives us a good launching off point, and allows me to tell them about what we do. Having the expectations in writing makes it easy for a volunteer to say, “Yes, I can do that,” or “No, I don’t think this is for me.” Personally, I’d rather know as early as possible that someone is out; it’s much easier than spending a lot of time in training and getting to know them only to have them bail (though that still happens). 

Documentation is a good thing, and if you currently have nothing in writing for your tech team, job descriptions are a good place to start. From there, you can start working on training processes, check lists and operational guides. 

Do you currently have job descriptions for your tech team? If so, how do you use them?

Click to download these files:

Audio—FOH

Audio—A2

Lighting

Presentation

Video—Camera

Today’s post is brought to you buy Heil Sound. Established in 1966, Heil Sound Ltd. has developed many professional audio innovations over the years, and is currently a world leader in the design and manufacture of large diaphragm dynamic, professional grade microphones for live sound, broadcast and recording.

10 Comments

  1. phil@philrowley.net

    noon call time for your FOH on Saturday? Wow…..that is early. We are usually 3PM for a 6PM service so we are there from about 3:15p-7:15 Saturday and 7:30a-12:30p on Sunday.

  2. phil@philrowley.net

    noon call time for your FOH on Saturday? Wow…..that is early. We are usually 3PM for a 6PM service so we are there from about 3:15p-7:15 Saturday and 7:30a-12:30p on Sunday.

  3. mike@churchtecharts.org

    Phil,
    We don't have a mid-week rehearsal. The band arrives at 1:45, we sound check at 2 and rehearse until 4:30 for a 5 PM service. It's a long Saturday, but in a lot of ways, I like it better than a Thursday night.
    mike

  4. mike@churchtecharts.org

    Phil,
    We don't have a mid-week rehearsal. The band arrives at 1:45, we sound check at 2 and rehearse until 4:30 for a 5 PM service. It's a long Saturday, but in a lot of ways, I like it better than a Thursday night.
    mike

  5. zacharyjansma@gmail.com

    I read one of your posts a while back about this topic (or something close) and developed my own profiles for the volunteers. Made a huge difference. I had a mix of adults as well as students, so having written expectations made it really easy to explain.

  6. zacharyjansma@gmail.com

    I read one of your posts a while back about this topic (or something close) and developed my own profiles for the volunteers. Made a huge difference. I had a mix of adults as well as students, so having written expectations made it really easy to explain.

  7. ke4ktz@gmail.com

    We don't have a mid-week rehearsal either. The church's paid staff is in at 2:00 for the stage setup. I'm there at 3:00 for final setup and line checks. Band practices from 3:30-4:30. The vocals come in at 4:30 and there's a complete band/vocals rehearsal w/video from 4:30-5:30. The service runs from 6:00-7:15.

    The church's paid staff takes care of the stage setup because they handle things like trusses, extra lighting and a back-view camera. Because heavy lifting is involved, they take care of it in case there is any kind of "workman's comp" issue!

  8. ke4ktz@gmail.com

    We don't have a mid-week rehearsal either. The church's paid staff is in at 2:00 for the stage setup. I'm there at 3:00 for final setup and line checks. Band practices from 3:30-4:30. The vocals come in at 4:30 and there's a complete band/vocals rehearsal w/video from 4:30-5:30. The service runs from 6:00-7:15.

    The church's paid staff takes care of the stage setup because they handle things like trusses, extra lighting and a back-view camera. Because heavy lifting is involved, they take care of it in case there is any kind of "workman's comp" issue!

  9. jkelley@midcov.org

    Does anyone have a covenant/contract they have volunteers sign? That's something I'd like to get my hands on.

  10. jkelley@midcov.org

    Does anyone have a covenant/contract they have volunteers sign? That's something I'd like to get my hands on.

© 2021 ChurchTechArts

Theme by Anders NorenUp ↑