Last night we hosted a gathering of all our worship artists. We invited band members, vocalists, photographers, tech people, set designers; just about anyone who is involved with the worship arts at Coast Hills. As this was my first one, I don’t have anything to compare it to–however, I’d rate it a resounding success. Brining 30-40 people together to cast vision, talk about upcoming projects and fellowship is a great feat. And while I’m writing about it, I should make it clear that I had nothing whatsoever to do with pulling it together. It’s the brainchild of our Pastor of Weekends, Todd, ably assisted by Ginny and Gina. They really get the credit.

Todd casts some vision. Todd casts some vision.The reason I’m writing about it is because it’s an idea that I think you should steal and implement. We had a few main goals for our assembly, and I think we hit them. Those goals, in no particular order were these:

Cast Vision

The Bible is pretty clear about the need for a vision in any ministry. The worship arts is no different. Without vision people quickly lose interest in what they are doing. Without vision, the reasons for showing up every weekend become clouded. Without vision, people leave your ministry and don’t return–and you don’t know why. Todd did a great job of casting the part of the vision that we’re developing for our ministry right now. And I was able to share some of my heart for the technical side of things. At the end of the day (or weekend in our case), people just want to know if the 4, 6, 8 or 10 hours they just put in accomplished anything. Did their service move us closer to a goal? Cast the vision well, and they will know for sure. To paraphrase the great theologian Kevin Costner, “If you cast it, they will come.”

Team Building

This is another key aspect of why we do these gatherings. We built in time for musicians to mix with technicians. For photographers to hang out with staff. The more relationships we can build in our ministry, the easier it is to move everyone toward the same objective. Building relationships implies building trust. And when we have trust we can accept change. And it’s a lot harder to get ticked off at a musician when they ask for another monitor change when you just hung out over an ice cream sundae a few nights ago.

Excitement Generation

People want to be a part of something exciting. When our worship artists get excited, that excitement becomes contagious. Recruiting new volunteers is a lot easier when the people who are currently part of the ministry are energized about being there. It’s a lot harder when they’re not. By sharing details of where we’re going, what our equipment plans are, what we’re doing for Christmas (and it’s going to be great, by the way!), people get excited. You could sense it in the room tonight, and it felt good!

Those are a few of the things we hoped to accomplish. As I said, I think we hit it. Our plan is to have a gathering roughly 4 times a year. Right now it’s sort of a private event–open to current participants in the worship arts. Eventually, we plan to open it up to others who are interested. I think it will really become a valuable recruiting tool when we get to that phase.

There you have it. A look behind the scenes. Feel free to copy and repeat!